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10 TIPS to COLOR CODE YOUR PAPER: FROM CHAOS TO COHERENCE

10 TIPS to COLOR CODE YOUR PAPER: FROM CHAOSyellow) and black and white - they\'ll be
TO  COHERENCEprinting  those  labels  next  year for sure.
BY  EVE  ABBOTT, the Organizer ExtraordinaireKeep one hanging file filled with blank
manila files and some of each of your colored
EXCERPTs FROM HER NEW BOOK, HOW TO DO SPACElabels in the front of the file drawer
AGE  WORK  WITH  A  STONE  AGE  BRAIN  TMclosest to you at your desk. That way it\'s
fast and easy to make up a new color-coded
10 TIPS to COLOR CODE YOUR PAPER: FROM CHAOSfile.
TO  COHERENCE
Get Your Color-Coding Done for You with File
BY EVE ABBOTT, EXCERPTED FROM HER NEW BOOK,Kits
HOW TO DO SPACE AGE WORK WITH A STONE AGE
BRAIN  TMAfter fifteen years of working everywhere
from executive suites to home offices, I\'m
Color-There  Is  No  Substituteconvinced that 75 percent of small to
mid-size business and home filing systems are
In anatomical illustrations you see thethe  same.
brain\'s visual system, where the optic nerve
is actually 25 times faster than our audioIt\'s that other 25% that individuates each
nerves (hearing). No matter which processingbusiness. Most filing systems are about the
style you depend on, 90 percent of thebusiness of doing business - or having a
sensory perceptions received by your brainlife!
are  visual.
I searched for years before I found
This is undoubtedly why color-coding worksFileSolutions(R) File kits, which I think are
even for Auditory and Kinesthetic Learners.the best on the market whether you are an
Color-coding will reduce mis-reads by as muchemployee  or  own  your  own  business.
as 90%, even if you don\'t change anything
else  about  your  systems.My corporate employee clients often like the
Home file kits (even if they\'re organized at
In my workshops, even at 50 feet you can seework) as it completely distinguishes all of
there are three different manila files as Itheir personal files. Because so many people
hold them up. It\'s the magic of color - thatwork partly at home, it is important to the
1/8-inch wide 3-inch long strip of color onblend the systems for both business and home
the  labels  is  enough  to  do  it.office,  while  keeping  them  separate.
It\'s a clear demonstration of how muchEach of these kits uses a different set of
difference color-coding can make to whethercolors for its categories, so you won\'t
you can tell one folder from another. Andconfuse  business  with  personal.
that makes a big difference in how quickly
you  can  find  something.The FileSolutions(R) Small Business (no
employees) File Kit has four main color-coded
Only  Color-Code  What  You  Can  Seecategories: Accounting, Equipment,
Management,  and  Sales  and  Marketing.
What\'s the only part of a filing system that
you can actually see? The top tabs on theEvery FileSolutions(R) file kit includes a
hanging and interior files. That\'s why youcomplete file index book (just in case
don\'t need to use solid-color folders toyou-know-who doesn\'t know where to look for
color-code your drawer files, only for Actiona file). Each comes complete with all the
files  which  you  keep  on top of your desk.color-coded pre-printed up-tab paper labels
for hanging files. Plus, their matching
You can use the less expensive manila filespre-printed adhesive labels for the interior
for your Reference, History, and Archivefile folders you already have (or new ones).
material. This will save you at least halfPlus there are blank labels in every color to
the money it would cost you to set up a solidfinish  customizing  your  files.
color  file  system.
I use the Home and Small Business File kits
Out  of  Sight,  Out  of  Mindmyself and I recommend them to my
micro-to-small business clients. These kits
That\'s why so many people try to keepwill save you time and using them is much
everything on their desktop. Except, thereeasier than having your office manager (you?)
just  isn\'t  enough  room!generate a business-of-doing-business filing
system.
You can greatly improve the \"visibility\" of
your files by using one-third cut clearIf you have employees, the Business File
plastic up-tabs for hanging files to colorsystem is so well documented that you won\'t
code so as soon as you open the drawer,lose time, money and productivity by having a
everything  in  it  easy  to  see  and  use.\"better\" filing system created every time
you  change  office  staff.
Do not make the mistake of ordering 1/5 cut
tabs on your files or up-tabs. They are justYou don\'t have to be a personal productivity
too small. And the older I get-the smallerexpert.
those  labels  get!
These file kits are so well put together, my
When you alternate warm color labels (red,housekeeper (with no office experience) set
orange, yellow) with contrasting cool colorup the tabbed files and matching hanging
labels (blue, green, purple) in your filefiles, so I had the \"skeleton\" of a brand
sections, it\'s even easier to distinguishnew  color  coded  file  system.
each  section  instantly.
It\'s just as easy to convert your current
Use large fonts or writing on your labels tonon-color coded files because it\'s just
reduce  your  visual  fatigue  and  errors.putting the new preprinted color-coded labels
on your existing files. You can also upgrade
Upgrading  Your  Current  system  to  Coloryour current file system with the labeling
tips  you\'ve  already  seen.
If you\'ve already got a good filing system
going, here\'s a great way to punch upAnother advantage to the kits: if you go to
visibility  inside  the  file  drawer.the store and buy the supplies needed to do
these color-coded parts of a file system,
Take your one third cut colored file labels,it\'s going to cost you more than the file
rip off the paper insert that goes inside thekit.
plastic up tab, apply your label directly to
the insert, and voila! You\'ve got aLet\'s not even mention the all the time it
color-coded  filing  system  started.takes to figure out categories and decide
what colors they should be. Since I use the
Naturally you want the interior file to havehome kit along with the small business kit in
the  same  matching  color  file  label.my own office, I don\'t hesitate to guarantee
them.
The key to color-coding is consistency. Once
you \"substitute\" (or stop using) colorGo  Forth  and  Color-Code
labels and matching files in your office,
it\'s chaos all over. Because you\'veNo need to reinvent the organizing wheel.
re-created disorder, you\'ll never be sure ifThere are many products that can help you,
it\'s  really  a  \"blue\"  project  or  not.but be sure how you\'ll use it and where
you\'ll put it. Otherwise you\'re just going
Don\'t pick Parisian Lavender for file labelto end up with a bunch of brightly colored
color-coding. If you use them up and theorganizers  that you\'ve piled more chaos on.
label color isn\'t trendy this year - there
goes  your  system.Now you know the techniques and tools you\'ll
need to succeed with your color-coding office
Go for primary colors (red, blue, green,tune-up. Go Forth and Color Code!



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