| 10 TIPS to COLOR CODE YOUR PAPER: FROM
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| | manila files and some of each of your
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| CHAOS TO COHERENCE
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| | colored labels in the front of the file
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| BY EVE ABBOTT, the Organizer
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| | drawer closest to you at your desk. That
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| Extraordinaire
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| | way it\'s fast and easy to make up a new
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| EXCERPTs FROM HER NEW BOOK, HOW TO DO
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| | color-coded file.
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| SPACE AGE WORK WITH A STONE AGE BRAIN TM
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| | Get Your Color-Coding Done for You with
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| 10 TIPS to COLOR CODE YOUR PAPER: FROM
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| | File Kits
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| CHAOS TO COHERENCE
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| | After fifteen years of working everywhere
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| BY EVE ABBOTT, EXCERPTED FROM HER NEW
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| | from executive suites to home offices,
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| BOOK, HOW TO DO SPACE AGE WORK WITH A
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| | I\'m convinced that 75 percent of small
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| STONE AGE BRAIN TM
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| | to mid-size business and home filing
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| Color-There Is No Substitute
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| | systems are the same.
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| In anatomical illustrations you see the
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| | It\'s that other 25% that individuates
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| brain\'s visual system, where the optic
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| | each business. Most filing systems are
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| nerve is actually 25 times faster than
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| | about the business of doing business - or
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| our audio nerves (hearing). No matter
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| | having a life!
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| which processing style you depend on, 90
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| | I searched for years before I found
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| percent of the sensory perceptions
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| | FileSolutions(R) File kits, which I think
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| received by your brain are visual.
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| | are the best on the market whether you
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| This is undoubtedly why color-coding
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| | are an employee or own your own business.
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| works even for Auditory and Kinesthetic
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| | My corporate employee clients often like
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| Learners. Color-coding will reduce
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| | the Home file kits (even if they\'re
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| mis-reads by as much as 90%, even if you
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| | organized at work) as it completely
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| don\'t change anything else about your
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| | distinguishes all of their personal
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| systems.
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| | files. Because so many people work partly
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| In my workshops, even at 50 feet you can
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| | at home, it is important to the blend the
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| see there are three different manila
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| | systems for both business and home
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| files as I hold them up. It\'s the magic
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| | office, while keeping them separate.
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| of color - that 1/8-inch wide 3-inch long
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| | Each of these kits uses a different set
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| strip of color on the labels is enough to
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| | of colors for its categories, so you
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| do it.
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| | won\'t confuse business with personal.
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| It\'s a clear demonstration of how much
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| | The FileSolutions(R) Small Business (no
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| difference color-coding can make to
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| | employees) File Kit has four main
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| whether you can tell one folder from
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| | color-coded categories: Accounting,
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| another. And that makes a big difference
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| | Equipment, Management, and Sales and
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| in how quickly you can find something.
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| | Marketing.
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| Only Color-Code What You Can See
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| | Every FileSolutions(R) file kit includes
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| What\'s the only part of a filing system
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| | a complete file index book (just in case
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| that you can actually see? The top tabs
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| | you-know-who doesn\'t know where to look
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| on the hanging and interior files.
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| | for a file). Each comes complete with all
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| That\'s why you don\'t need to use
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| | the color-coded pre-printed up-tab paper
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| solid-color folders to color-code your
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| | labels for hanging files. Plus, their
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| drawer files, only for Action files which
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| | matching pre-printed adhesive labels for
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| you keep on top of your desk.
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| | the interior file folders you already
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| You can use the less expensive manila
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| | have (or new ones). Plus there are blank
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| files for your Reference, History, and
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| | labels in every color to finish
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| Archive material. This will save you at
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| | customizing your files.
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| least half the money it would cost you to
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| | I use the Home and Small Business File
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| set up a solid color file system.
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| | kits myself and I recommend them to my
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| Out of Sight, Out of Mind
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| | micro-to-small business clients. These
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| That\'s why so many people try to keep
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| | kits will save you time and using them is
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| everything on their desktop. Except,
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| | much easier than having your office
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| there just isn\'t enough room!
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| | manager (you?) generate a
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| You can greatly improve the
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| | business-of-doing-business filing system.
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| \"visibility\" of your files by using
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| | If you have employees, the Business File
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| one-third cut clear plastic up-tabs for
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| | system is so well documented that you
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| hanging files to color code so as soon as
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| | won\'t lose time, money and productivity
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| you open the drawer, everything in it
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| | by having a \"better\" filing system
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| easy to see and use.
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| | created every time you change office
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| Do not make the mistake of ordering 1/5
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| | staff.
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| cut tabs on your files or up-tabs. They
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| | You don\'t have to be a personal
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| are just too small. And the older I
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| | productivity expert.
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| get-the smaller those labels get!
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| | These file kits are so well put together,
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| When you alternate warm color labels
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| | my housekeeper (with no office
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| (red, orange, yellow) with contrasting
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| | experience) set up the tabbed files and
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| cool color labels (blue, green, purple)
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| | matching hanging files, so I had the
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| in your file sections, it\'s even easier
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| | \"skeleton\" of a brand new color coded
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| to distinguish each section instantly.
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| | file system.
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| Use large fonts or writing on your labels
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| | It\'s just as easy to convert your
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| to reduce your visual fatigue and errors.
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| | current non-color coded files because
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| Upgrading Your Current system to Color
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| | it\'s just putting the new preprinted
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| If you\'ve already got a good filing
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| | color-coded labels on your existing
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| system going, here\'s a great way to
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| | files. You can also upgrade your current
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| punch up visibility inside the file
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| | file system with the labeling tips
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| drawer.
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| | you\'ve already seen.
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| Take your one third cut colored file
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| | Another advantage to the kits: if you go
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| labels, rip off the paper insert that
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| | to the store and buy the supplies needed
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| goes inside the plastic up tab, apply
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| | to do these color-coded parts of a file
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| your label directly to the insert, and
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| | system, it\'s going to cost you more than
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| voila! You\'ve got a color-coded filing
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| | the file kit.
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| system started.
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| | Let\'s not even mention the all the time
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| Naturally you want the interior file to
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| | it takes to figure out categories and
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| have the same matching color file label.
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| | decide what colors they should be. Since
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| The key to color-coding is consistency.
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| | I use the home kit along with the small
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| Once you \"substitute\" (or stop using)
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| | business kit in my own office, I don\'t
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| color labels and matching files in your
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| | hesitate to guarantee them.
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| office, it\'s chaos all over. Because
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| | Go Forth and Color-Code
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| you\'ve re-created disorder, you\'ll
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| | No need to reinvent the organizing wheel.
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| never be sure if it\'s really a \"blue\"
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| | There are many products that can help
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| project or not.
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| | you, but be sure how you\'ll use it and
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| Don\'t pick Parisian Lavender for file
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| | where you\'ll put it. Otherwise you\'re
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| label color-coding. If you use them up
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| | just going to end up with a bunch of
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| and the label color isn\'t trendy this
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| | brightly colored organizers that you\'ve
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| year - there goes your system.
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| | piled more chaos on.
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| Go for primary colors (red, blue, green,
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| | Now you know the techniques and tools
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| yellow) and black and white - they\'ll be
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| | you\'ll need to succeed with your
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| printing those labels next year for sure.
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| | color-coding office tune-up. Go Forth and
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| Keep one hanging file filled with blank
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| | Color Code!
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